Privacy Policy

Effective date: March 3, 2026

On this page

Aspan Academic Journal (“AAJ,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us through our website, submission forms, and related communications.

This Privacy Policy explains what information we collect, how we use it, how we share it, and the choices available to you.

1. Information We Collect

We may collect the following categories of information:

a. Information you provide directly

When you submit a manuscript, contact us, apply to join our team, or otherwise interact with the website, we may collect:

  • your full name;
  • email address;
  • school, university, affiliation, or organization;
  • article title, abstract, manuscript, and related submission materials;
  • category or subject area of your submission;
  • any information included in forms, messages, or attachments you send us.

b. Information collected automatically

When you visit the website, we may automatically collect limited technical information such as:

  • IP address;
  • browser type and device information;
  • pages visited;
  • referral source;
  • date and time of access;
  • approximate analytics and engagement data.

c. Cookies and similar technologies

We may use cookies or similar technologies to improve site performance, remember preferences, measure traffic, and understand how visitors use the website.

2. How We Use Information

We may use your information to:

  • receive, review, and manage article submissions;
  • communicate with authors, editors, applicants, and visitors;
  • evaluate submissions and make editorial decisions;
  • administer the website and improve its functionality;
  • maintain internal records related to journal operations;
  • respond to questions, requests, or feedback;
  • detect misuse, spam, fraud, or security issues;
  • comply with legal obligations.

3. How We Share Information

We do not sell personal information.

We may share information only when reasonably necessary, including with:

  • members of our editorial team and reviewers involved in evaluating submissions;
  • service providers that help us operate the website, email systems, forms, storage, or analytics;
  • legal or regulatory authorities when required by law or to protect rights, safety, or the integrity of the journal.

If an article is accepted for publication, some author information may appear publicly as part of the publication, such as the author’s name, affiliation, biography, or other information provided for publication purposes.

4. Submission Materials

If you submit an article or related materials to AAJ, we may retain your submission, editorial correspondence, and associated records for journal administration, review history, recordkeeping, and archive purposes.

Please do not include sensitive personal information in your manuscript, biography, or supporting documents unless it is genuinely necessary and you are comfortable sharing it for editorial review and possible publication.

5. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including:

  • processing and managing submissions;
  • maintaining publication and editorial records;
  • responding to inquiries;
  • meeting legal, security, or administrative obligations.

Retention periods may vary depending on the type of information and the nature of your interaction with us.

6. Your Choices and Rights

Depending on your location, you may have rights regarding your personal information, including the right to:

  • request access to information we hold about you;
  • request correction of inaccurate information;
  • request deletion of certain information;
  • object to or restrict certain uses of your information;
  • withdraw consent where processing is based on consent.

To make a request, please contact us at . We may need to verify your identity before responding.

7. Children and Student Submissions

AAJ is a student-focused publication and may receive submissions from middle school, high school, and undergraduate students.

If you are under the age required to provide valid consent under applicable law in your location, please ask a parent, guardian, or school representative to review this Privacy Policy and, where appropriate, contact us before submitting personal information.

We do not intentionally collect more personal information from minors than is reasonably necessary for journal operations and submissions.

8. Data Security

We use reasonable administrative, technical, and organizational measures to help protect personal information from unauthorized access, loss, misuse, or disclosure. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

9. Third-Party Services and Links

Our website may contain links to third-party websites, documents, forms, or services, such as external submission tools, cloud storage links, or social platforms. We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies before providing information to them.

10. International Visitors

If you access the website from outside the country where our team or service providers operate, your information may be transferred to and processed in other jurisdictions. By using the website and submitting information, you understand that such transfers may occur.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the revised version on this page and update the Effective date above. Your continued use of the website after any changes means you accept the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us at:

Aspan Academic Journal
Email:
Website: https://aspanacademicjournal.com/